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Facility Manager

Provides overall direction and management for the performance and execution of all department support services; facility office support services and maintenance activities including all mail center activities; sorting, delivery, and processing, shipping and receiving, copy center production and fulfillment activities, switchboard, concierge, visitor management and event set up and coordination, off site records administration and management, security and life safety, housekeeping and janitorial, common support and operational equipment, company fleet and pool vehicles; space planning and design, office MAC's, and reconfigurations; budgetary planning and execution of both operating expenses and capital expenditures.
Specific Responsibilities:
Develops specific short-term and long-term plans and programs, together with supporting budget requests and financial estimates.
Coordinates and collaborates with other departments in establishing and carrying out responsibilities.
Manages and appraises the performance of facilities teams and provides the necessary coordination between activities.
Establishes performance standards and manages to them; provides for staff development.
Ensures facilities staff receives on-the-job technical, OSHA and safety training, as well as general all employee training and development.
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process, and work cooperatively and jointly to provide quality and seamless customer service.
Develops, creates and directs special project work by contractor personnel, including solicitation of proposals (RFP's), inspection of the work, and acceptance upon completion.
Knowledge of old and new federal, state and local laws, regulations and restrictions on maintenance procedures and/or health, safety, or the environment, permits, building codes, easements etc.
Knowledge of resources and technological developments in equipment, applications, products, techniques, processes applicable to the facilities infrastructure.
Establishes and maintains the facility information in the facility master files; paint colors, key schedule, service contract schedules.
Sets, monitors and records standards and compliance therewith.
Maintains records as may be required by government agencies having jurisdiction and/or directed by Management.
Practical applications of recognized standards of good practice relevant to matters of safety, security, and craftwork.
Performs periodic inspections of work areas and assures steps are taken to maintain same in accordance with recognized standards of good practice.
Responds to calls during emergency situations, evaluating building or equipment damage and taking necessary steps to protect the leasehold assets.
Job Requirements Bachelor's degree or equivalent experience and training.
5 -10 years experience in employee supervision/management.
5 -10 years in facilities management with increasing level of responsibilityAbility to comprehend the interrelationships of tasks and the interdependence of grounds, facilities, mechanics and utilities maintenance.
Experience managing and operating sustainable practices within a leasehold environment with knowledge of LEED and Energy Star certification requirements.
Self-motivated team player that is able to work cooperatively and enthusiastically with other employees and departments.
Takes the initiative and anticipates issues and concerns.
Excellent communication skills expressing ideas effectively and concisely.
Able to follow written and oral instructions and directions, as well as blueprints and schematics.
Effectively uses resources with cost benefit mindset.
Strong interpersonal communication skillsAbility to meet deadlines and complete all projects in a timely mannerAbility to handle sensitive and / or confidential materialTime management and problem solving skillsStrong analytical, numerical, and reasoning abilities.
Ability to establish credibility and be decisive.
Results oriented with the ability to balance other business considerations.
Intermediate proficiency with Microsoft Office Suite.
Intermediate proficiency with facility management software tools and processing equipment including CMMS, plan drawing and editing programs and mailing systems

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